Training and Events Administrator - FNHPA

Job Description / Duties

DUTIES AND RESPONSIBILITIES
Logistics Management:
• Plan, organize, and coordinate training programs, workshops, webinars, and events. This includes selecting venues, managing invitations and registrations, arranging catering, and coordinating audiovisual equipment and materials
• Coordinate logistics for exam registrations, training sessions and events, such as scheduling instructors, arranging travel and accommodations for participants and speakers, and ensuring all necessary materials and equipment are available
• Provide administrative support to trainers, speakers, and participants before, during, and after training sessions and events
• Ensure that all training programs and events comply with relevant regulations, policies, and procedures
• Support the Education Manager in the execution of the Prior Learning and Assessment Recognition (PLAR) process, including preparing briefing notes
• Maintain the Online Knowledge Centre by ensuring materials are relevant, up-to-date, and free of duplicates
Communication:
• Communicate effectively with internal teams, external vendors, participants, and speakers to ensure clear expectations and smooth execution of events
• Assist in the development and implementation of marketing and promotional strategies to attract participants to training programs and events
• Manage communications around the exam process, ensuring students have all necessary preparation materials
Training Design:
• Collect feedback from participants and stakeholders to evaluate the effectiveness of training programs and events.
• Prepare reports and recommendations for improvement
Administrative and Reporting Responsibilities
• Assist in developing and managing budgets for training programs and events, tracking expenses, and ensuring cost-effectiveness
• Maintain accurate records and documentation related to training programs and events, including attendee lists, evaluations, and feedback
• Assist in providing relevant reports on the FNHP program activities such as course registrations, examinations, course results, etc.
• Stay updated on best practices in training and event management and recommend improvements to enhance the quality and effectiveness of training programs and events
• Oversee the signing and formalizing of agreements, informing the Education Manager as needed
WORKING CONDITIONS
• Perform all tasks in a culturally responsive manner, aligned with FNHPA's vision, mission, and objectives.
• Collaborate with diverse stakeholders, including public and First Nation communities, Chief and Council members, administrative staff and FNHPA members
• Manage multiple deadlines and interruptions
• Work effectively and efficiently in a flexible office environment
• Possibility of occasional travel, requiring flexibility to work in various locations and schedules as necessary

Qualifications / Required Skills

EMPLOYMENT REQUIREMENTS
Education:
• Bachelor’s degree specialized in business administration, marketing, communications, hospitality management, or a related field, or a related field
Experience:
• 2 to 5 years of relevant work experience
Knowledge:
• Computer literacy within a Windows environment
• Proficiency in Microsoft Word and Excel
• Knowledge of project management, data analysis and budget management
Skills and Abilities:
• Strong interpersonal skills
• Strong analytical skills
• Attention to detail and accuracy
• Creativity
• Excellent organizational and prioritization
• Strong judgment and problem-solving skills
• Demonstrated ability to work under pressure and to adapt to a changing environment
Assets:
• Hold a FNHP designation and be in good standing
• French bilingual or bilingual in other First Nation languages.

Salary: $46,000.00 - $59,800.00

Contact Information

If you have the required qualifications and can fulfill the roles and responsibilities noted please forward your resume and cover letter by email to allystarr@fnhpa.ca to the attention of Allystarr Johnson, Education Manager.

Persons of First Nation ancestry will be given preference (s. 16(1) CHRA). Applicants are asked to self identify in their cover letter.

Applications will be accepted until August 2, 2024, 12:00 p.m. EST. Only successful candidates will be contacted.

Thank you in advance for your interest in this opportunity.