Education Clerk - FNHPA

Job Description / Duties

Reporting to Education Manager, the Education Clerk provides administrative support to the Education Department, assisting in the coordination and implementation of educational programs and services. This position plays a key role in maintaining accurate records, communicating with students and staff, and ensuring the smooth operation of educational activities.

DUTIES AND RESPONSIBILITIES

Educational Program Coordination and Support:

• Assist in the organization and implementation of educational programs, including scheduling classes, workshops, and seminars
• Maintain student records and databases, ensuring accuracy and confidentiality
• Support the Education team with coordinating logistics for exam registrations, training sessions and events
• Ensure all training agreements are signed and formalized, escalating to the Education Manager as needed
• Assist in collecting feedback from students and stakeholders to evaluate the effectiveness of training programs and events
• Remain informed on best practices in education, training and event management and recommend improvements to enhance the quality and effectiveness of FNHPA training programs and events

Communications:

• Communicate effectively with internal teams, external vendors, students, and speakers to ensure clear expectations and smooth execution of training and events
• Assist in developing communications to support the exam process, ensuring students have all necessary information and materials

Administrative Support:

• Provide general administrative support, including answering phones, responding to emails, and filing documents
• Support the Education Manager and the team by preparing briefing notes to support the Prior Learning and Assessment Recognition (PLAR) process
• Assist the department with travel arrangements in collaboration with the Executive Administrative Coordinator
• Process orders for materials and equipment for the department in collaboration with the Executive Administrative Coordinator and approval of the Education Manager (as needed)

WORKING CONDITIONS

• Perform all tasks in a culturally responsive manner, aligned with FNHPA's vision, mission, and objectives.
• Collaborate with diverse stakeholders, including public and First Nation communities, Chief and Council members, administrative staff and FNHPA members
• Manage multiple deadlines and interruptions
• Work effectively and efficiently in a flexible office environment
• Possibility of occasional travel, requiring flexibility to work in various locations and schedules as necessary

Qualifications / Required Skills

EMPLOYMENT REQUIREMENTS

Education:

• Technical degree specialized in business administration, marketing, communications, or a related field, or equivalent work experience

Experience:

• 1 to 3 years of relevant work experience in administration

Knowledge:

• Computer literacy within a Windows environment

Skills and Abilities:

• Strong interpersonal skills
• Strong analytical skills
• Attention to detail and accuracy
• Creativity
• Excellent organizational and prioritization
• Strong judgment and problem-solving skills
• Demonstrated ability to work under pressure and to adapt to a changing environment

Assets:

•  Experience with nonprofit and First Nations organizations
• Hold an FNHP designation and be in good standing
• French bilingual or bilingual in other First Nation languages

Additional Information

Persons of First Nation ancestry will be given preference (s. 16(1) CHRA). Applicants are asked to self identify in their cover letter.

Applications will be accepted until February 14, 2025, at 4 PM EST. Only successful candidates will be contacted.

Thank you in advance for your interest in this opportunity.

Remote in Canada 

Salary: $35,000.00 - $50,400.00

Contact Information

If you have the required qualifications and can fulfill the roles and responsibilities noted please forward your resume and cover letter by email to allystarr@fnhpa.ca to the attention of Allystarr Johnson, Education Manager.

Employer Profile

Are you passionate about supporting First Nations communities and advancing housing initiatives? Look no further! Join us in making a meaningful difference in Indigenous housing across the nation. Apply now to be part of our expanding team!

The First Nations Housing Professionals Association (FNHPA) is seeking dedicated individuals to join our growing team. As the only Canada-wide center for professional standards, certification, and services for First Nations housing professionals, FNHPA plays a vital role in setting national standards, providing education and certification programs, fostering communication and knowledge-sharing, and supporting programs that directly impact the goals of First Nation housing departments.