Executive Administrative Coordinator - First Nations Housing Professionals Association

Job Description / Duties

This Executive Administrative Coordinator will support the Executive Director with a multitude of tasks to ensure business activities are organized and efficiently and effectively executed.

• Prepare and modify documents including correspondence, reports, drafts, minutes, agendas, memos, and emails.
• Schedule and coordinate meetings, appointments, and travel arrangements for the Executive Director, Board and Committees.
• Establish and coordinate administrative policies and procedures for executives, committees, and boards of directors.
• Analyze and direct incoming and outgoing memoranda, submissions, and reports.
• Coordinate the preparation and submission of summary briefs and reports to executives, committees, and boards of directors.
• Conduct research, compile data, and prepare draft papers for consideration and presentation by executives, committees, and board of directors.
• Responds to general enquiries and prepares written responses to routine enquiries.
• Carries out general clerical duties including photocopying, fax, and mailing, and ensuring proper manual and electronic filing systems.
• Prepare, key in, edit and proofread correspondence, invoices, presentations, brochures, publications, reports, and related material.
• Order office supplies and maintain inventory
• Answer telephone and electronic enquiries as well as relay telephone calls and messages
• Greet visitors, ascertain nature of business and direct visitors to appropriate person

Qualifications / Required Skills

Education
• Minimum two (2) year diploma in Office Administration or Secretarial Arts Program, or equivalent.

Experience
• Minimum three (3) years experience in a related administrative occupation is required.

Knowledge
• An understanding of First Nations Housing issues and services
• Computer literacy in Windows environment, Microsoft Office suites and social media platforms

Preferred Skills and Abilities
• Fluency in French and English
• Excellent written and oral communication skills and highly developed minute taking/writing skills
• Ability to assess, prioritise and resolve problems
• Strong customer service orientation
• Strong computer skills (word processing, spreadsheets, PowerPoint)
• Ability to work with members and co-workers in a professional manner
• Conflict resolutions skills
• Well developed planning, organizational, and time management skills
• Tact, discretion, and the ability to use sound judgment when dealing with sensitive and confidential matters
• Manage multiple deadlines and change in priorities with ease.
• Ability to maintain high accuracy and thoroughness when executing tasks

Additional Information

FNHPA offers a competitive salary, benefits and pension contribution along with the opportunity to learn new skills and be involved in innovative and interesting projects. FNHPA is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Contact Information

If you have the required qualifications and experience and can fulfill the roles and responsibilities noted and would like to join a growing and dynamic organization with its energetic and motivated team, please forward your resume by email to Candace Bennett at candace@fnhpa.ca

Persons of First Nation ancestry will be given preference (s. 16(1) CHRA). Applicants are asked to identify Indian Status in their cover letter.

Thank you in advance for your interest in this opportunity.

Employer Profile

The First Nations Housing Professional Association (FNHPA) is a new professional association committed to excellence in expanding housing management capacity for First Nations organizations. FNHPA is seeking a highly motivated, independent, organized and dynamic individual who will effectively and professionally work with the FNHPA team, members and external partners.